Project Administrator II

Job Description
General Atomics Aeronautical Systems, Inc. (GA-ASI), an affiliate of General Atomics, is a world leader in proven, reliable remotely piloted aircraft and tactical reconnaissance radars, as well as advanced high-resolution surveillance systems.

This role serves as a force multiplier for the VP and an integrator across the organization. This person will build and manage the operating cadence of a fast-moving team — tracking capture progress, preparing executive briefing materials, and ensuring that reporting to the Senior Vice President, President, and CEO is timely and accurate.

This role is explicitly a growth position. The right candidate will start as a skilled coordinator and integrator and develop, over time, into a trusted strategic advisor with deep knowledge of GA-ASI’s capture portfolio and government affairs priorities.

Capture Tracking and Integration

• Maintain a current, accurate view of capture activity across the organization’s international portfolio, tracking pursuit status, key milestones, and action items.
• Synthesize inputs from capture teams into consolidated status products for the VP’s use in internal and executive-level reviews.
• As proficiency develops, identify gaps, risks, and anomalies in capture progress and raise them proactively to the VP.
• Coordinate with BD, country teams, and other stakeholders to ensure capture data is current and complete.
• Coordinate with ITC and Government Affairs on export license status
• Support Government Affairs with Department of Commerce Advocacy Center

Executive Briefing and Trip Book Preparation

• Build and own the trip book process from scratch — establishing templates, timelines, and input standards for all VP travel.
• Coordinate preparation of briefing materials across BD, government affairs, and P&Ls on behalf of the VP.
• Ensure all materials are delivered on time, properly formatted, and appropriately cleared.
• Continuously improve the quality and utility of briefing products based on VP feedback.

Executive Reporting

• Own the organization’s weekly reporting cadence to the GA-ASI CEO and President — gathering inputs and synthesizing content.
• Manage the internal deadlines and accountability required to produce consistent, high-quality reports.
• Track B&P and marketing budgets, identify potential budget risks and/or trends

Organizational Integration

• Manage action items, follow-ups, and commitments made by the VP in meetings, reviews, and correspondence.
• Coordinate across internal stakeholders to ensure the organization’s priorities are understood and advanced

We recognize and appreciate the value and contributions of individuals with diverse backgrounds and experiences and welcome all qualified individuals to apply.

• Typically requires a bachelors degree in Business Administration or a related discipline and three or more years of progressive professional project administration experience. Equivalent professional experience may be substituted in lieu of education.
• Exceptional organizational skills.
• Strong written communication — ability to write clearly, and concisely.
• Bachelor’s degree required; fields such as international relations, political science, business, communications, or related disciplines are relevant but not required.
• 3-5 years of professional experience demonstrating strong organizational and communication skills.
• Experience coordinating across multiple teams or stakeholders in a professional environment and project management experience.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); familiarity with project tracking tools is a plus.
• Ability to obtain and maintain US DoD clearance is required.
• Willingness and ability to travel domestically and internationally as required.